What are policy limits?
Policy limits control how many bays can be booked under a specific policy on specific days.
Before you start
Remember:
A policy is linked to an asset group (a group of bays).
If you have multiple policies linked to the same asset group, and you want to reduce capacity for that group, you must update the limits on all of those policies.
If you have only one policy linked to that asset group, you only need to update that one policy.
How to configure policy limits
Go to Configuration > Policies in the Management Portal.
Find and select the policy you want to change.
Click on the Limits tab.
You will now see:
A Default limit field set to 0, meaning, there are no limits configured on this policy and all bays linked to this policy are bookable
A Weekday Limits that sets how many bays are bookable per weekday. If empty, no limits are configured and all bays in the asset group of that policy are bookable.
A table of dates for the next month, with empty fields next to each date.
Default limit
The Default limit is usually set to 0.
0 here means: no default limit is configured and all bays in the asset group are bookable (up to the full number of bays in that group).
In most cases, you do not need to change the Default limit.
Setting limits on specific dates
Below the Default limit, you will see a list of dates for the next month.
Each date has an empty field.
If the field is empty, it means no limit is set for that day and the policy can use all bays in the linked asset group.
If you enter a number, that number is the maximum number of bays that are bookable under this policy on that date.
🔑 Important:
The number you enter is the number of bays that are bookable,
not the number of bays you want to block.
You can think of it as:
Bookable bays = Total bays in asset group – Bays you want to block
Below the Default limit, you will see a list of dates for the next month.
Example 1 – Only 40 bays should be bookable
Asset group has 100 bays
You want only 40 bays to be bookable on a given day
On that date:
Enter
40in the limit fieldResult: 40 bays bookable, 60 bays effectively blocked
Example 2 – You want to block 40 bays for an event
Asset group has 100 bays
You want to block 40 bays and keep 60 bays bookable on the event day
On that date:
Enter
60in the limit fieldResult: 60 bays bookable, 40 bays effectively blocked
So if someone says:
“I need to block 40 bays for an event”
You first check how many bays are in the asset group, then:
Work out how many should still be bookable
Enter that number in the limit field
Key things to remember
The number you enter = number of bays that are bookable on that day for that policy.
Empty fields = no limit for that date (full number of bays in the asset group can be used).
If multiple policies share the same asset group, update all relevant policies to properly reduce overall capacity.